REAL ESTATE ADMINISTRATIVE ASSISTANT


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Our Kelowna Real Estate client is looking for a qualified Real Estate Administrative Assistant to become an integral part of their Real Estate Team. If you are looking for a long term career and want to work in a dynamic team environment, then please apply!


RESPONSIBILITIES:

  • Help realtors to prep listings
  • Order Strata Documents
  • Deal with Realtors and Conveyancing on transactions
  • Database entry and management
  • Update CRM system for firm and completed deals
  • Inputting and updating client information
  • Prepare monthly listing feedback reports
  • Enter Open House info on OMREB MATRIX
  • Coordinate showings & obtain feedback
  • Coordinate all public open houses and broker open houses
  • Input all listing information into Matrix and marketing websites and update as needed.
  • Submit all necessary documentation to office broker for file compliance
  • Input all necessary information into the client database and transaction management systems
  • Schedule 30 Day, 90 Day & 120 Day client customer service follow up calls to assist with any home improvement provider recommendations and to ask for referrals
  • Ensure a high level of customer service, responding to customers' needs in an efficient, accurate and professional manner
  • Maintain cleanliness and appearance of the office
  • Order supplies as needed
  • Other duties as assigned

REQUIREMENTS:

  • Real Estate Administrative experience is an asset
  • Experience using Matrix software system is an asset
  • Excellent written and verbal communication skills
  • Demonstrate initiative
  • Punctual, positive attitude and superior interpersonal and people skills
  • Professional appearance
  • Must be able to multitask, be HIGHLY organized & detail-oriented
  • Ability to work in a team environment
  • Willing to learn
  • Must have a vehicle and clean drivers abstract

If you are interested in applying for this position, please email resume with salary expectations.

We thank all those who express interest in this opportunity however only those short-listed will be contacted.

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